Hiring a Faculty

BEST Faculty Hiring Timeline

The above is a high-level process flow of the steps BEST takes in partnership with their campus departments to hire Faculty. Below are more details about what each step involves. 

 Roles, Responsibilities and Resources for Faculty

Who to contact 

Service/Action

Department/Academic Analyst

  • Notifies BEST HR Partner of incoming 7/1 Faculty via a ServiceHub Case. In the case, the information below should be included:

    • Date the new Faculty will be in Berkeley, if known

    • Faculty email address

    • Faculty name

    • Attach Faculty appointment letter or short Faculty form

  • Please note that any cases that require an employment visa should be submitted 6 months in advance. See Visa Timelines

  • Works with HR Partner and Visa Analyst to complete required visa forms and IOFs for new faculty, if a visa is required.

  • Will make a copy of  the New faculty administrative handbook and complete it with department specific information and distribute it to the incoming faculty

  • Provides Benefit Onboarding and HR advising specific to Faculty

BEST HR Partner

  • Can respond to questions about:

    • How to submit your appointment request in ServiceNow

    • Onboarding

    • Faculty paychecks related to BRS HRIM entry

    • End dates

    • Process terminations

  • If an employment visa is required, will promptly initiate the visa actions to begin the process, including collection ofpremium processing and BIO H-1B processing IOFs

  • If no visa is required, reach out to faculty to schedule a meeting to provide the new faculty an introduction to BEST HR services.

  • The latest the meeting should be scheduled is 2 weeks after the start of their appointment, but you can reach out to the faculty one month prior to their start date to asses their schedule.

  • Will initiate onboarding actions for Faculty to complete all required hiring forms.

UCPath Center

"Ask UCPath Center" Inquiry in UCPath Online

855-982-7284 (Monday - Friday, 8AM - 5PM)

  • Overpayment collection process and questions about overpayment letter totals or overpayment deductions, contact UCPath Center

  • Stop payment and reissuance of checks 

  • Change of address requests via self service

  • Direct Deposit

  • Questions about paycheck deductions and taxes

Central Benefits Team

  • Healthcare Facilitator services

  • Helps employees (and retirees) understand how their healthcare plan works, understand premium costs, plan comparisons and eligibility issues

  • Handles benefits policy interpretation.

  • Handles ACA interpretation and if it was applied correctly.

  • To contact the P&C Benefits Team submit an inquiry via ServiceHub

Berkeley International Office

  • Coordinates with HR Partner to issue visa to new Faculty.

Academic Personnel Office

  • If Faculty need to delay arrival, Dean’s office and APO need to be informed and approve

New Faculty Administrative Handbook