Dear Reader/Tutors and Supervisors,
We have important news to share -- a new application has been created which will allow Reader/Tutors to record their hours worked using an online app instead of completing a paper timesheet. This application will bring significant relief from manual data entry by our Payroll teams and increase the accuracy and availability of timesheets.
During the pay period, Reader/Tutors can create and make any changes to their timesheet (one per job) up until the due date for that period. They can also see, at a glance, a cumulative list of previous time records. The application only accepts edits for the current pay period, so please adhere to the payroll schedule to make sure you submit your hours on time! Due dates remain the same - you can check them out here: https://app.smartsheet.com/b/publish?EQBCT=1d03a5e8dc7e44b3bdf25e6fea991ff2
This new app works similarly to Berkeley’s standard timekeeping system, CalTime. The campus is currently working on the changes needed to transition Reader/Tutors to CalTime next Spring.
Here’s what you need to know now
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Starting June 30, 2019, Reader/Tutors will discontinue using a paper timesheet and instead, use this app: time.berkeley.edu to record the hours worked each day for each time period. For those who are paid monthly (MO), they’ll continue to project their hours for the last two weeks or so of every month; the same way they do today.
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Once Reader/Tutors “submit” their time, their supervisor will receive an automatic email notifying them that the online time record is ready for their approval.
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Supervisors may either “approve” or “unsubmit” a timesheet (for the Reader/Tutor to edit and then to resubmit). The Reader/Tutor must resubmit in order to be paid.
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That’s it -- it’s that simple!
When you need help
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We’ve developed this job aid to help Reader/Tutors and supervisors learn how to use the app along with some helpful hints. Please check it out ASAP so you can be ready to begin using it.
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Your regional HR service delivery team is also available to assist you through the transition if you need help or have questions. Please watch for further communication about this from your region.
Thank you for helping us make this a smooth transition to electronic timesheets for Reader/Tutors.
Regards,
Berkeley Regional Services
Regional Directors
Julie Arno
ProS Region
Adam Berke
BEST Region
Teal Sexton
SHARE Region
Lori Tannyhill
BEARS Region
Cynthia Weekley
ERSO Region
Samantha Yee
ChaMPS Region