Expense reimbursement is now available through the reimbursement system

January 23, 2020
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Vice Chancellor, Finance

Colleagues,

I’m pleased to announce that there is now an improved way to submit reimbursement for eligible expenses, other than Travel and Entertainment, using the reimbursement system. Go to this webpage on the Controller's Office webpage for the video on how to use the Reimbursement System for Other Expenses.

The new types of expenses you can submit are those covered in UCOP Policy BUS-43 and include lab supplies, conference registration, office supplies, computers, memberships, office relocation, and more. There is a list of the most common expense types in this category on the Controller’s Office website. Services expenses are the one exception and these must continue to be submitted through BearBuy.

The new process was piloted in December in partnership with several campus units and received extremely positive results. More than 200 expense reports have been submitted with a turnaround time of a week or less for payment.

More information about the new process for submitting expense reimbursements is available on the Controller’s Office website. You can also watch a short video on how to use the reimbursement system for other expenses. 

You can begin submitting your eligible expenses in the reimbursement system now. If you would like to schedule a demonstration of the new reimbursement process for your team, or you have any questions about using the reimbursement system, please reach out to the Accounts Payable and Travel Director Dan Parnas at dparnas@berkeley.edu

Thank you,

Rosemarie

Rosemarie Rae

Vice Chancellor of Finance and Chief Financial Officer