BEST Region Faculty and Principal Investigators,
I wanted to let you know that you will shortly be receiving the call for summer salary requests from BEST RA or your departmental staff/finance representative. While the BEST team is working diligently on processes, deadlines, etc., I wanted to share some important factors you should be aware of to help prepare you for this year’s efforts.
Most significantly, the UCPath system will be unavailable for periods in May 2020 to convert our fellow UC San Diego and UC San Francisco campus’ to UCPath. While they have not yet shared those specific (lockout) dates, in order to mitigate delays in processing 2020 summer salary request, we will see earlier than usual BEST submission deadlines; moved one month earlier than in past summer salary periods.
- Ideally, all requests for 2020 summer salary should be made prior to mid-March 2020; however, we realize that this may not be possible for all the summer months.
- Due to UCSD and UCSF UCPath go-lives, the submission deadline for MAY 2020 effort month submitted for processing - by either a BEST RA or by departmental staff, on behalf of the faculty - must be received by mid-March 2020.
- Subsequent June, July and August effort months will follow similar deadlines as in past summers. The specific deadlines will be outlined in the BEST summer salary call expected in early March 2020.
Particular note regarding summer salary requests submitted after the deadlines
We strongly encourage PIs to submit requests by the posted deadlines, given the complexity of summer salary processing and UCPath-driven process changes. On-time submissions of summer salary requests will help avoid any UCPath entry and/or pay errors for retroactive actions and ensure on-time pay.